Your Google data

How connecting your Google account to The Proxies works, how to disconnect it, what we delete and when, and how to ask us to delete your data.

What connecting Google does

When you connect Google, you choose which Google services to turn on: Gmail (read your email, create drafts and send email), Google Calendar (see your list of calendars and the events on them, and create and change events on calendars you own), Google Sheets (only the spreadsheets you pick in Google's file picker or that we create), Google Analytics and Search Console (read your reports). Whichever you choose, Google also asks for your Google account's email address and a confirmation of which account you signed in with, so we know which account is connected. Before you go to Google, we show you what each permission is for. When you first connect an account, Google asks only for the services you chose and those two. When you add an ordinary service to an account you have connected, or reconnect it with the Reconnect button your dashboard shows when a connection needs it, we also ask Google again for the permissions that connection already has, including inbox tidy if it is on, so they stay on. An older permission we no longer use, such as Gmail's send-only permission, is not asked for again.

• We use this access only to do what you or your AI assistant ask, to run automations you set up, and, if you turn on live answers for your team on your Proxy-of-me, to answer a teammate you have listed.
• Your AI assistant (for example Claude) receives the Google data it asks for, so it can answer you. Some automations you set up run on your own Claude account. Others run on our servers, such as watching your inbox for messages that match an automation you set up. Where we set it up for your organisation, turning incoming emails into proposed tasks runs on your own Claude account or, where isolated Tasks processing is enabled and you approve it, on our servers. When features that run on our servers use an AI model on data we fetch from your Google account, they use Anthropic's API, except that search vectors for our search and knowledge tools are made with OpenAI's API, accessible project meeting recordings may be transcribed on servers we operate ourselves, and Replicate makes the images and videos you ask for, as our privacy policy explains.
• If you have a Proxy-of-me in your organisation's workspace and turn on Email under Live answers for your team, then when a teammate you have listed asks it a question, we search your Gmail for matching messages. We read only each one's sender, date, subject and short preview, and give up to five of them to Anthropic's Claude to write the reply. Only the teammate who asked sees the reply, and you can read it under Conversations. We do not keep the messages, and you can turn Email off at any time on your Proxy-of-me's About you page.
• We never use your Google data for advertising or to train AI models, and we never sell it.
• Tidying your inbox (archive, move to trash, mark as read) is separate. We only ask for it if you turn on inbox tidy in Email Review, and we explain it first.
• Google lets you untick permissions on its screen. Features that need a permission you did not allow will not work until you add that service again, as described below.

The full details are in the Google section of our privacy policy.

Learn your email style

In workspace setup, go to Learn your email style, verify the connected account, and choose the dates and maximum number of your own sent messages, up to 500. Save analysis scope records your permission; it does not start learning. Copy learning prompt and paste it into your connected AI assistant (for example Claude) to start. The connected assistant receives eligible samples and prepares private summaries and a writing-style proposal. Its account terms and privacy settings apply.

Return to the website to review the exact proposal. Publishing is a separate approval that shares the guidance with your workspace. Helpers, setup sample drafts, ordinary Tasks drafts and revisions can use published guidance. Personal style selection does not make the shared knowledge record private.

Choose Withdraw permission to stop analysis, remove its private learning journal and source evidence, and reject unpublished proposals. Delete withdrawn history removes eligible private history. History supporting published knowledge is protected there. Neither withdrawal nor disconnecting Google erases published guidance or stops its use by helpers and drafting routines. Manage that guidance separately, or email privacy@the-proxies.ai to request deletion of the guidance and retained history. Your assistant's copies follow its own deletion controls. These learning records have no automatic expiry.

Project meeting notes

Where Projects & CRM meeting features are enabled, you can link relevant meetings and save available notes to leads or projects you can update. Where automatic meeting sync is enabled, it saves clearly matched notes automatically. People with internal access to the lead or project can read saved notes. Your whole calendar is not shared.

For a Doc attached to a Calendar event, connect Google Calendar and Google Sheets first. You can pick a meeting-note Doc in Google's file picker and save available notes to a lead or project you can update. This uses the same file permission as Google Sheets and does not require the separate meeting approval.

Adding Google Meet conference access requires a separate Google approval. It allows reading meeting records and files created or edited by Google Meet, and asks for permission to read Google Docs. The meeting approval may ask only for meeting permissions, or ask again for existing permissions, including older ones. Google grants read access to all Docs you can access; Proxies restricts this feature to meeting-attached notes. Available generated transcripts can be saved, and accessible recordings may be transcribed on servers we operate ourselves. Connecting Proxies does not start recording or transcription in Google Meet.

Disconnecting Google stops new reads but does not erase saved notes. Email privacy@the-proxies.ai to request erasure of saved notes, their history messages and meeting cards. The Google section of our privacy policy explains temporary recording and transcription retention.

Your AI assistant and model training

Your AI assistant's provider decides whether your chats are used to train its models. Anthropic says it does not use raw content from connectors such as ours to train its models, though content copied into your conversation can be included. If you use Claude on a personal plan (Free, Pro or Max), we suggest you keep Model Improvement turned off in Claude's Privacy Settings and not give a thumbs up or down to chats that quote your Google data. Anthropic says it may use a chat to improve its models when Model Improvement is on or when you rate it, and may also use chats flagged for safety review to improve how it enforces its usage policy, including training the models it uses for that. On Claude's commercial plans and its API, Anthropic says it does not use your chats for training by default, unless you rate them or choose to share them. If you use another assistant, that provider's own terms decide whether your chats are used for training.

The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

Add or remove a Google service

To add a service to a Google account you have already connected:

1. Sign in and open your dashboard.
2. In the Connections section, find the Google card. Under each Google account it shows which services are on.
3. Choose Add next to the service you want, for example Add Google Sheets, check what it is for, and choose Continue to Google. Sign in with the same Google account.

The services you already have stay on. If you cancel, or sign in with a different Google account, your connection stays as it was. If you allowed access for a different account on Google's screen, we ask Google to remove that permission only when Google confirmed which account that was and we can confirm that no connection in The Proxies uses that account. Otherwise you can remove it yourself; see Remove our access at Google. When your AI assistant needs a service that is not on for that account, it tells you, usually with a link to add it.

If your dashboard says your Google connection needs a quick reconnect to finish a security update, choose Reconnect next to that Google account, check what is asked for, and sign in with the same Google account. The connection keeps its name and its services, so the automations that use it carry on as before. If you cancel, or sign in with a different Google account, it stays as it was.

Google Sheets works only with the spreadsheets you choose. When you set up a sheet on the Sheets or Finder page, choose Choose in Google and pick it in Google's file picker. For Google Sheets, this permission lets us open only the spreadsheets you pick there or that we create for you. The same file permission also lets us read a meeting-note Doc you pick in Google's file picker using the link your helper gives you for the meeting's attached Doc; see Project meeting notes. If a sheet you used before stops working, or your AI assistant says Google could not find it, open the link to pick it that we show, sign in and pick the same spreadsheet once. A connection made before this change is asked for the narrower permission the next time you add a service to it, reconnect it, turn on inbox tidy for it or pick a sheet with it.

You cannot turn off one service on its own yet. To connect with fewer services, remove the Google account here (below), then connect it again and choose only the services you want. Google may still list permissions you allowed before until our access is removed there; see Remove our access at Google.

How to disconnect Google

1. Sign in and open your dashboard.
2. Scroll to the Connections section and find the Google card.
3. Next to the Google account you want to disconnect, choose Remove.

If you connected more than one Google account, do this for each one.

Remove deletes our access keys. It asks Google to remove the permission you gave The Proxies only when we can confirm that no other connection in The Proxies uses the same Google account. Otherwise, or to check, remove it yourself; see Remove our access at Google below.

What we delete, and when

When you choose Remove, straight away:

• We delete the access keys Google gave us for that account, so we can no longer reach its data.
• We ask Google to remove The Proxies' access to that Google account only when we can confirm that no other connection in The Proxies uses it. Google can take a little while to apply it.
• On your own dashboard, we also delete the account's connection record, with its email address (and name and picture where Google provides them), and the calendar events we copied through that connection.
• If you connected through the dashboard of a client organisation you belong to, we keep an inactive record of the account, with its email address (and name and picture where Google provides them), but no access keys and no email signature: the copy we found in your sent emails and any version you saved are both removed, with their images. If removing an image does not succeed, our daily clean-up retries it.

Calendars you added from an ICS link or by sharing them with us are separate from this connection. Their copied events stay until you remove that calendar from your calendar page in The Proxies.

These are not deleted when you choose Remove:

• Email writing guidance records: your saved analysis permission, message references and fingerprints, progress, private summaries and proposals. Use Withdraw permission and Delete withdrawn history under Learn your email style to remove eligible private records. Published guidance and its protected history need a separate deletion request to privacy@the-proxies.ai.
• Inbox automation alerts. The subject, sender and short preview of each matching message are erased automatically after 30 days. We keep only the message's identifier, so you are not alerted twice.
• Records of emails your automations sent on your behalf, with the recipient and subject.
• Email Review approval records, which hold message identifiers and fingerprints of the content, never the email itself. Choosing Remove erases the separate fingerprints of the subject, recipients and body. Each record keeps the draft's identifier and one fingerprint of the whole draft, which is what tells us a draft was not altered before it was sent, and the message identifier of a draft that was sent or may have been sent, so it cannot be sent twice.
• Spreadsheet data you imported into a workbook. Deleting a workbook only hides it: its data and history stay in our database until your organisation's data is destroyed. Email privacy@the-proxies.ai if you want a deleted workbook erased.
• Anything you asked your AI assistant to save, such as memories, tasks or files.
• Saved meeting notes, their history messages and meeting cards.

Our backups are encrypted. Data you delete can remain in them for a period after you delete it.

Remove our access at Google

When you remove a Google account, we ask Google to remove our access only when we can confirm that no other connection in The Proxies uses that Google account, because removing access at Google stops every connection to that account. If we cannot confirm it, we do not ask, and you can remove our access at Google yourself. The request also does not go through if Google does not answer. To check, or to remove our access yourself:

1. Open your Google Account's third-party connections page (myaccount.google.com/connections).
2. Find The Proxies (it may be listed as the-proxies.ai) and remove its access.

If the same Google account is connected in more than one place in The Proxies, removing access at Google stops all of them. If you shared a Google calendar with us instead of connecting, also remove that share in your Google Calendar settings.

Ask us to delete your data

Email privacy@the-proxies.ai and tell us which account the request is for. A deletion request removes the access keys for your connected accounts, the calendar events we copied, the copies of your email signature, your inbox automation alerts, and the memories and files you saved. For each of those Google accounts, it asks Google to remove our access only when we can confirm that no other connection in The Proxies uses that account. For an account connected through a client organisation's dashboard, it removes the access keys and leaves the inactive record described above.

A deletion request does not yet remove these automatically:

• Email Review approval records: each draft's identifier and one fingerprint of the whole draft, plus the message identifier of a draft that was sent or may have been sent. The separate subject, recipient and body fingerprints are erased.
• Records of emails your automations sent.
• Workbooks, including deleted ones.
• Leads from our lead finder.
• Tasks.
• Saved meeting notes, their history messages and meeting cards.

If you want any of these removed too, say so in your email to privacy@the-proxies.ai and we will remove them.